About 1 month before conducting the survey, parents/guardians should be
notified so that they have the opportunity to withdraw or “opt out”
their child from participating in the survey. It is assumed that
parents who do not respond are allowing their child to participate.
Schools should use at least two methods to notify parents that the IYS survey will be conducted.
This is because the single method of sending home with students is not
always sufficient to reach parents. All schools should send home the
parent notification letter. Other methods to notify parents can include:
Sample parent informational flyer (English/Spanish)
Sample parent informational flyer (English/Polish)
information posted to school websites or social network page,
- announcement at PTA meetings,
- announcements via parent email/listservs sponsored by the school, or
- inclusion in school or classroom newsletters.
Written notification and electronic communication to parents should
include a link to the page on the IYS website where parents can see,
download and sign a parent permission denial form.
Steps regarding Parent Notifications:
Download each IYS survey form (8th and/or High School forms)
that you expect to administer in your school and keep in your school
office for parents who wish to see a hard copy of it.
Decide which other method of communication you want to use to alert
parents of the upcoming IYS survey. CPRD can provide sample "blurbs" you
can use to create your message and have it ready to communicate in
whichever communication vehicle you choose.
- Approximately 30 days prior to survey administration, schools should:
the parent notification letter using the buttons above and print as
many copies as students in the classrooms that will be surveyed; and
the parent notification letter home to give parents an opportunity to
review the survey (on the IYS website or in the school office) and to
exercise the option to deny permission for their child to participate in
the survey. The parent notification form is also available in Spanish
for parents who might not understand or read English.
IYS School Contact (or someone appointed by the school administrator)
should collect the returned parent permission denial forms to ensure
that parents' desire for non-participation is followed. The IYS School
Contact should provide, to the teachers administering the survey, the
names of the students whose parents have denied permission to
participate. All returned parental denial forms should remain at the school for 1 year.
Prior to administration, students whose parents do not want their
child to participate should be provided an alternative and neutral
activity (quiet reading) in the classroom.